Contact person:
Marion Augustin
Head of Finance
T +49 (0) 721 / 8203 2359
ed.ehurslrak-gfh(ta)nitsuguam

Birgit Gebhard
Finance
T +49 (0) 721 / 8203 2363
ed.ehurslrak-gfh(ta)drahbegb

Expenses for goods or services can be reimbursed under certain conditions. These can be found in the information sheet.
If you wish to be reimbursed, please complete the application for reimbursement of expenses. The Finance department is responsible for checking this. They will be happy to advise you if you have any questions.

All forms and information for the application and reimbursement of travel expenses for business trips within Germany can be found below.

The following forms must be completed for business trips abroad:
Für ArbeitnehmerInnen
Für BeamtInnen

The university and the Staff Council have concluded the following service agreement to regulate working hours and the recording of working hours at the Karlsruhe University of Arts and Design (HfG):

You can find all the important documents for hiring and working as a student, research or artistic assistant here.

Secondary employment means any activity within or outside the public service that is not part of the main office/occupation of the civil servant/employee. All relevant information sheets and forms:

A contract for work and services is a contract in which the contractor undertakes to independently produce a self-contained work and the client undertakes to pay the agreed remuneration (§ 631 ff of the German Civil Code). All guidelines for a contract for work and services and the application form can be found here:

If you wish to purchase a new device or similar, please complete the following application form:

Excursions in Germany and abroad must always be approved in advance by the Rectorate. All further guidelines and the excursion application form can be found here:

Every employee must be aware of safe behavior and the associated rights and obligations. All relevant government regulations and rules as well as the accident prevention regulations and rules of the accident insurance institutions can be found online at Laws, regulations and rules that must be posted (IAS).

The operating instructions for the various models are available here for correct handling of the telephone systems, which you can consult if you have any questions or problems.

The HfG Karlsruhe is a member of “Stadtmobil CarSharing Karlsruhe” and offers its employees the opportunity to borrow vehicles for business purposes.

Representative for the Stadtmobil: Igor Hardt, Head of Facility Management Room 302/3rd floor Tel: 0721 / 8203-2203 ed.ehurslrak-gfh(ta)tdrahi

Prerequisites:

1. you have a business trip application approved by your supervisor for the trip

IMPORTANT: Please submit the business trip application in good time, without an approved business trip it is not possible to register the loan!

1. you have a valid driver's license for the required vehicle category and can present it to the Stadtmobil representative.
2. you register the trip with the Stadtmobil representative at least 1 week in advance.
3. you sign the service instructions and the rules for the use of car sharing vehicles contained therein.

More information on the rental process:

Teleworking, “home office”, can contribute to reconciling the family and professional requirements of employees with the official interests of HfG Karlsruhe. The aim of the service agreement is to further improve the compatibility of work and family life and to enable employees to work more flexibly in terms of time and space.

Social media is now an integral part of many people's everyday lives - both professionally and privately. A guide for the private use of social media by employees provides assistance for use in the workplace.