Since the beginning of the winter semester 2022/23, all doors in the HfG building have been equipped with a new electronic locking system. The previously used keychips and keys have been replaced by chip cards, which also function as employee ID cards and student ID cards.

SOLUTION // WHAT TO DO // CONTACT PERSONS

Table of contents

  1. access to the building and administrative rooms (not night and weekend access)
  2. access to department rooms
  3. access to workshops
  4. night and weekend access
  5. the door to the HfG building does not open
  6. the door to the seminar room/workshop does not open
  7. card defective
  8. card lost (students)
  9. card lost (employees)
  10. how do I get a new card? (students)
  11. how do I get a new card? (employees)
  12. what to do with the card after I finish my studies? (students)
  13. what to do with the card after termination of employment? (Employees)
  14. the door flashes yellow or red after using my card 15 Activation of the card at the update terminal
  15. what data is recorded?
  16. room numbers and contact persons
1. access to the building and administrative rooms (not night and weekend access)
  • Mail to Zugangs-Team: Tel: 2303, zugang@hfg-karlsruhe.de
2. access to department rooms
  • Mail to responsible department admin (please note room no. list):

ADSZ
• Philipp Schell, +49 (0) 721 / 8203 2315

• Vera Gärtner, +49 (0) 721 / 8203 2315
• i.V. Ellen Mai, +49 (0) 721 / 8203 2275

KD
• Wenke Deck, +49 (0) 721 / 8203 2245

• Abdelhamid Ameur, +49 (0) 721 / 8203 2243

KuPhi
• Ellen Mai, +49 (0) 721 / 8203 2275
• i.V. Milena Petrovic, +49 (0) 721 / 8203 2338

MK-Büros
• Milena Petrovic, +49 (0) 721 / 8203 2338

• i.V. Ellen Mai, +49 (0) 721 / 8203 2275

MK-Arbeitsräume
• Nico Hain +49 (0) 721 / 8203 2335

• Lorenz Schwarz, +49 (0) 721 / 8203 2382

PD
• Freia Achenbach, +49 (0) 721 / 8203 2239

• Stefan Legner, +49 (0) 721 / 8203 2239

• Wenke Deck, +49 (0) 721 / 8203 2245

3. access to studios
  • Mail to studio admin:

Werkstatt/Studio
• Susanne Schmitt, +49 (0) 721 / 8203 2140
• Julian Kuf, +49 (0) 721 / 8203 2141

• Sebastian Schäfer, +49 (0) 721 / 8203 2131

Studio/Photography
• Eisenhart Keimeyer, +49 (0) 721 / 8203 2249

4. Night and weekend access
  • Students submit a justified request for night and weekend work to the Division Office

for info:
• Signature FG-Professor:in: Max. until end of semester
• Signature of academic staff: Max. 4 weeks

• Students / academic assistants are already activated!

5. The door to the HfG building does not open

• Wrong card handling: Try again: Lift card in front of device without wallet, etc.; Lift card 1 cm away from device.

• Card expired: Activate card at update terminal (5-6 sec.)

• Not unlocked: Mail to see "Access to the building

• Defect: Mail to (with the card number and a short explanation of the defect/function restriction)

6. The door to the seminar room/ studio does not open

• Wrong card handling: Try again: Lift card in front of device without wallet, etc.; Lift card 1 cm away from device.

• Card expired: Activate card at update terminal (5-6 sec.)

• Not unlocked: Mail to see "Access to the building

• Defect: Mail to (with the card number and a short explanation of the defect/function restriction)

7. Card defective

• Mail to (with the card number and a short explanation of the defect/function restriction)

8. Card lost (students)

• Report the loss of the card immediately to the student office with the card number.
• For a new card, see "How do I get a new card? (Students)?"

9. Card lost (employees)

• Report the loss of the card immediately to the student office with the card number.
• For a new card, see "How do I get a new card? (Employees)?"

10. How do I get a new card? (Students)?

• A new card is issued by the student office (20 Euros)

11. How to get a new card? (Employees)?

• A new card is issued by the personnel department

12. Where to put the card after finishing studies? (Students)

• The card must be handed in to the study office on the day of exmatriculation at the latest.

13. Where to put the card after termination of employment? (Employees)

• On the last working day, the card must be handed in to the personnel department.
• Users of non-personalized guest chip cards must hand them in to their department administrators on the last working day at the latest.

14. The door flashes yellow or red after using my card

•  Door battery empty; please mail to

15. Activation of the card at the update terminal

•  Hold card (without cover) at update terminal (at janitor's office/post office) for 5-6 sec. (green light appears; try again if necessary; also with red light: check access for building and room itself; try again if necessary (3 attempts))

16. What data is collected?

• The chip card is in no way used for monitoring or time recording of employees or students, but for the security of the building. To ensure that the data is handled in a trustworthy manner and thus in compliance with data protection regulations, a service agreement has been concluded between the HfG and the HfG staff council.
• Only the card number is recorded on the card. After termination of the employment relationship or studies at the HfG, the personal data (first name, last name, matriculation number) will be deleted immediately by the central administrators in the locking system.

ROOMNUMBERS AND CONTACT PERSONS

In case of double room allocation, please contact one of the responsible department heads.

Administration

Igor Hardt, +49 (0) 721 / 8203 2203

• Jonas Gartner, +49 (0) 721 / 8203 2305

001, 020, 113, 119, 120, 121, 122, 301, 302, 304, 306, 307, 308, 312, 313, 314, 315, 330, 331, 333, 337, 340, 366, 367, 368, 369, 370, 371, 372, 373, 375, 376, 377

ADSZ

• Philipp Schell, +49 (0) 721 / 8203 2315
• Vera Gärtner, +49 (0) 721 / 8203 2315
• i.V. Ellen Mai, +49 (0) 721 / 8203 2275

105, 224, 319, 102, 203, 221, 223, 316, 317, 318, 320, 321

KD

• Wenke Deck, +49 (0) 721 / 8203 2245

• Abdelhamid Ameur, +49 (0) 721 / 8203 2243

202, 203, 221 205, 208 (Glaskubus), 209, 210, 216, 217, 218, 219, 222, 225, 226, 229

KuPhi

• Ellen Mai, +49 (0) 721 / 8203 2275
• i.V. Milena Petrovic, +49 (0) 721 / 8203 2338

106, 109, 111, 112, 114, 115, 116, 117, 118, 203, 221

MK-Büros

• Milena Petrovic, +49 (0) 721 / 8203 2338

• i.V. Ellen Mai, +49 (0) 721 / 8203 2275

334, 335, 336, 338, 352, 356, 357, 358, 360, 363, 364

MK-Arbeitsräume

• Nico Hain, +49 (0) 721 / 8203 2335

• Lorenz Schwarz, +49 (0) 721 / 8203 2382

012, 101, 103, 104, 203, 221, 227, 303, 309, 311, 323, 324, 325, 326, 326a, 326b, 327, 328, 329, 332, 339, 341, 345, 346, 347, 348, 349, 350, 351, 353, 354, 355, 359, 361, 362, 365

PD

• Freia Achenbach, +49 (0) 721 / 8203 2239

• Stefan Legner, +49 (0) 721 / 8203 2239

203, 206, 207, 208 (Glaskubus), 212, 213, 214, 215, 221

Werkstätten/Studio

• Susanne Schmitt, +49 (0) 721 / 8203 2140
• Julian Kuf, +49 (0) 721 / 8203 2141

• Sebastian Schäfer, +49 (0) 721 / 8203 2131

002, 003, 004, 005, 006, 007, 008, 009, 010, 014, 015, 016, 017, 019, 019a, 201, 220, 228, 211, 322, 344

Werkstatt/Fotografie

• Eisenhart Keimeyer, +49 (0) 721 / 8203 2249

201, 220, 228