Since the beginning of the winter semester 2022/23, all doors in the HfG building have been equipped with a new electronic locking system. The previously used keychips and keys have been replaced by chip cards, which also function as employee ID cards and student ID cards.

To keep the card active, we ask you to open one of the four entrance doors to the university with your card 1-2 times a month.

SOLUTION // WHAT TO DO // CONTACT PERSONS

Table of contents

  1. access to the building and administrative rooms (not night and weekend access)
  2. access to department rooms
  3. access to workshops
  4. night and weekend access
  5. the door to the HfG building does not open
  6. the door to the seminar room/workshop does not open
  7. card defective
  8. card lost (students)
  9. card lost (employees)
  10. how do I get a new card? (students)
  11. how do I get a new card? (employees)
  12. what to do with the card after I finish my studies? (students)
  13. what to do with the card after termination of employment? (Employees)
  14. the door flashes yellow or red after using my card 15 Activation of the card at the update terminal
  15. what data is recorded?
  16. room numbers and contact persons
1. access to the building and administrative rooms (not night and weekend access)
  • Mail to Zugangs-Team: Tel: 2303, zugang@hfg-karlsruhe.de
2. access to department rooms
  • Mail to responsible department admin (please note room no. list):

ADSZ
• Philipp Schell, +49 (0) 721 / 8203 2315

• Vera Gärtner, +49 (0) 721 / 8203 2315
• i.V. Ellen Mai, +49 (0) 721 / 8203 2275

KD
• Wenke Deck, +49 (0) 721 / 8203 2245

• Abdelhamid Ameur, +49 (0) 721 / 8203 2243

KuPhi
• Ellen Mai, +49 (0) 721 / 8203 2275
• i.V. Milena Petrovic, +49 (0) 721 / 8203 2338

MK-Büros
• Milena Petrovic, +49 (0) 721 / 8203 2338

• i.V. Ellen Mai, +49 (0) 721 / 8203 2275

MK-Arbeitsräume
• MK-Arbeitsräume-Team,

PD
• Freia Achenbach, +49 (0) 721 / 8203 2239

• Stefan Legner, +49 (0) 721 / 8203 2239

• Wenke Deck, +49 (0) 721 / 8203 2245

3. access to studios
  • Mail to studio admin:

Werkstatt/Studio
• Susanne Schmitt, +49 (0) 721 / 8203 2140
• Julian Kuf, +49 (0) 721 / 8203 2141

• Sebastian Schäfer, +49 (0) 721 / 8203 2131

Studio/Photography
• Eisenhart Keimeyer, +49 (0) 721 / 8203 2249

4. Night and weekend access
  • Students submit a justified request for night and weekend work to the Division Office

• Students / academic assistants are already activated.

Download-Link: Antrag auf Zugang zum Gebäude und zu den Räumen der HfG zu Nachtzeiten und an Wochenenden

5. The door to the HfG building does not open

• Wrong card handling: Try again: Lift card in front of device without wallet, etc.; Lift card 1 cm away from device.

• Card expired: Activate card at update terminal (5-6 sec.)

• Not unlocked: Mail to see "Access to the building

• Defect: Mail to (with the card number and a short explanation of the defect/function restriction)

6. The door to the seminar room/ studio does not open

• Wrong card handling: Try again: Lift card in front of device without wallet, etc.; Lift card 1 cm away from device.

• Card expired: Activate card at update terminal (5-6 sec.)

• Not unlocked: Mail to see "Access to the building

• Defect: Mail to (with the card number and a short explanation of the defect/function restriction)

7. Card defective

• Mail to (with the card number and a short explanation of the defect/function restriction)

8. Card lost (students)

• Report the loss of the card immediately to the student office with the card number.
• For a new card, see "How do I get a new card? (Students)?"

9. Card lost (employees)

• Report the loss of the card immediately to the student office with the card number.
• For a new card, see "How do I get a new card? (Employees)?"

10. How do I get a new card? (Students)?

• A new card is issued by the student office (20 Euros)

11. How to get a new card? (Employees)?

• A new card is issued by the personnel department

12. Where to put the card after finishing studies? (Students)

• The card must be handed in to the study office on the day of exmatriculation at the latest.

13. Where to put the card after termination of employment? (Employees)

• On the last working day, the card must be handed in to the personnel department.
• Users of non-personalized guest chip cards must hand them in to their department administrators on the last working day at the latest.

14. The door flashes yellow or red after using my card

•  Door battery empty; please mail to

15. Activation of the card at the update terminal

•  Hold card (without cover) at update terminal (at janitor's office/post office) for 5-6 sec. (green light appears; try again if necessary; also with red light: check access for building and room itself; try again if necessary (3 attempts))

16. What data is collected?

• The chip card is in no way used for monitoring or time recording of employees or students, but for the security of the building. To ensure that the data is handled in a trustworthy manner and thus in compliance with data protection regulations, a service agreement has been concluded between the HfG and the HfG staff council.
• Only the card number is recorded on the card. After termination of the employment relationship or studies at the HfG, the personal data (first name, last name, matriculation number) will be deleted immediately by the central administrators in the locking system.

ROOMNUMBERS AND CONTACT PERSONS

In case of double room allocation, please contact one of the responsible department heads.

Administration

Igor Hardt, +49 (0) 721 / 8203 2203

001, 020, 113, 119, 120, 121, 122, 301, 302, 304, 306, 307, 308, 312, 313, 314, 315, 330, 331, 333, 337, 340, 366, 367, 368, 369, 370, 371, 372, 373, 375, 376, 377

ADSZ

• Philipp Schell, +49 (0) 721 / 8203 2315
• Vera Gärtner, +49 (0) 721 / 8203 2315
• i.V. Ellen Mai, +49 (0) 721 / 8203 2275

105, 224, 319, 102, 203, 221, 223, 316, 317, 318, 320, 321

KD

• Wenke Deck, +49 (0) 721 / 8203 2245

• Abdelhamid Ameur, +49 (0) 721 / 8203 2243

202, 203, 221 205, 208 (Glaskubus), 209, 210, 216, 217, 218, 219, 222, 225, 226, 229

KuPhi

• Ellen Mai, +49 (0) 721 / 8203 2275
• i.V. Milena Petrovic, +49 (0) 721 / 8203 2338

106, 109, 111, 112, 114, 115, 116, 117, 118, 203, 221

MK-Büros

• Milena Petrovic, +49 (0) 721 / 8203 2338

• i.V. Ellen Mai, +49 (0) 721 / 8203 2275

334, 335, 336, 338, 352, 356, 357, 358, 360, 363, 364

MK-Arbeitsräume

PLEASE READ THE INFORMATION CAREFULLY to clarify which people you need to contact for which room reservation!

1. MK work rooms

MK-workrooms-Team can only be reached via: Below is a list of the rooms that MKROOMS can/will switch:

012, 101, 103, 104, 203, 221, 227, 303, 309, 311, 323, 324, 328, 341, 345, 346, 347, 348, 349, 350, 351, 353, 354, 355, 359, 361, 362, 365 (under reconstruction/no access currently = 325, 326, 326a, 326b, 327, 329, 332, 339).

Please make sure to check: The access request (only) to must always contain the following information

  • Surname, first name:
  • Matriculation number, current semester:
  • End date of admission:
  • (and if applicable - see "technical rooms" and "project rooms" below)

If these details are missing, we will unfortunately not be able to process the request. We only switch rooms with RXXX numbers (not names). Please check this yourself before sending the e-mail and submit a new request if necessary. Due to time restrictions, we are unable to answer requests in the event of errors or unclear information! Special access times (HiWi, weekend and night authorisation) must already be attached.

2. Technical rooms (access is granted up to +2 semester end):

309, 311, 349, 351, 353, 354, 355, 365:

For access requests to these technical rooms MK-SOUND-LAB, the request must be forwarded to us directly () via Lorenz Schwarz: or Paul Modler:

012 (cinema), 227 (film equipment lending), 303 (senate room), 328 (edit/grading*0), 341 (black box, MK teaching room), 348 (edit film 16mm), 350 (edit film 35mm):

Access requests to these technical rooms MK-AVM-LAB are automatically granted here by Nico Hain or ignored in the absence of a basic technical certificate for these rooms.

This guarantees that the necessary access authorisation has been granted by the responsible persons. If necessary, they can also specify a longer duration for the activation. If these rooms are part of a collective access request, these special rooms are ignored and programmed for the next activation time by the responsible employee when submitted.

3. MK project rooms (access is granted up to +2 semester ending dates):

345, 346, 347, 359, 361, 362, 365:

These are rooms with special (diploma or pre-diploma project) access and usage authorisation. We require the approval of at least one supervising lecturer. The professors / academic associates must forward the access request to us directly (). (keep all necessary persons in cc:). Places that become available will be given in the following order: Diploma, pre-diploma, space required. The rooms are equipped with a work table, chair and shelf of 5 square meters each. We therefore also require details of the space required in 5 square meter units. If this is missing, we will proceed on the basis of one unit. We would be very pleased to receive further helpful information so that we can better estimate the required space and usage. Thank you.

Automatic activation times: The cards are automatically programmed at the following times after access authorisation / weekend permission or similar has been granted and can be updated at the terminal on the following day at the latest:

Lecture period = Wednesdays weekly Lecture-free period = Wednesdays fortnightly in even weeks (e.g.: 2,4,6,...)

With the request for support: In order to allocate our resources to teaching and project support, as well as to the further development of the university, we ask you to check the request on your own responsibility before sending it (and, if necessary, to correct it afterwards after submitting and receiving this information).

It is also important to follow the specified communication channels (special access authorisations) (no indirect e-mails to addresses other than those specified here, personal enquiries in-house, telephone calls, etc.). Please avoid multiple requests, requests for rooms that are already on the card (this happens regularly and is a waste of resources), changing programming times (Wednesdays - see above - ("need access tomorrow")). The same is for additional enquiries. Thank you very much.

Important: You will not receive a separate e-mail for activation. Please update your card accordingly (see above) at the terminal yourself.

Detailed information about access to the university and its rooms can be found here: https://hfg-karlsruhe.de/service/allgemeines/schliessanlage/

PD

• Freia Achenbach, +49 (0) 721 / 8203 2239

• Stefan Legner, +49 (0) 721 / 8203 2239

203, 206, 207, 208 (Glaskubus), 212, 213, 214, 215, 221

Werkstätten/Studio

• Susanne Schmitt, +49 (0) 721 / 8203 2140
• Julian Kuf, +49 (0) 721 / 8203 2141

• Sebastian Schäfer, +49 (0) 721 / 8203 2131

002, 003, 004, 005, 006, 007, 008, 009, 010, 014, 015, 016, 017, 019, 019a, 201, 220, 228, 211, 322, 344

Werkstatt/Fotografie

• Eisenhart Keimeyer, +49 (0) 721 / 8203 2249

201, 220, 228